Secure Physical & Electronic  Records Management Software 

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Schedule a demo today and get up to $100 off!

WorldWide 

Customers


Our customers span the globe.  They are in the private and public sectors providing a wide range of services. Legal, accounting and health professional use our system to safeguard their important documents. Banks, insurers and retailers rely on our online solutions for 24/7 access to their records.  Governments and universities like how ease of use and how logical our systems are.  One platform to manage physical and electronic documents makes our solution perfect for engineers, utilities and media companies.    

Hosted on your servers.

Intranet site requires a secure password.

Users can change or reset passwords.

Administrators can “Lock Out” users anytime.

Encryption at transfer with 256-bit SSL.

Secure your data.

Installed on your servers using your security standards with an encrypted database. You control the users access rights and the functions they can perform.

The ultimate control.

No matter the location, onsite or offsite, you know where your document is. You know who had it last, when and what changes were made. Create as many classifications and retentions as you need.

All files on a single platform. 

No matter the media type, physical or electronic, view them all on the same screen. Full text searches including Boolean logic make finding documents easy. 

Over 4,000,000 Records Managed


  • The system links to Microsoft Office™ programs.
  • Scan, store, find and view all your images.
  • eDocs can be “finalized” to prevent any changes.
  • Built-in viewer for quick access to multiple electronic formats.
  • The system lists all eDocs versions and retains every change.

Control & Track

Manage eDocs

SCHEDULE A DEMO

So, what are you waiting for?

MEET OUR TEAM

NATHALIE AUGER 

JAMES BASTIAN

CLIFFORD BESNER

CLIENT SERVICES MANAGER

PRESIDENT

CHAIRMAN

"We have been using ActiveFile Software to manage our paper records since June 2010. Its database keeps our data safe and secure.  I highly recommend it for public organizations, because it’s modeled after the efficient commercial record center DocuData owns and operates."

Records Management & Archives



 

Copyright © 2016 DocuData Software Inc..

1 Van Horne Ave. Montreal, QC
 Canada, H2T 2J1

Phone: 1 866 789 2789 ext 245. Email: sales@docudatasoft.com

Customize


  • Managers can tailor the terminology and users can define their screen layout.
  • Create as many document classes and retention schedules as needed.
  • Metadata fields can be made mandatory, default and dropdown.
  • There are 16 customizable information fields for all items +20 more for files.
  • Add files, boxes, items and eDocs to your inventory with ease. 
  • Separate retention periods can be created to manage onsite and offsite items. 
  • Fixed onsite space allocations simplify the storage and tracking of records. 
  • Get real-time inventory management. 
  • The historical access log tracks who and when items are ‘touched’. 
  • Users have an online access to their inventory. 
  • Unique barcodes unmatched worldwide.
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